HRIS Coordinator

About the Team

Our Human Resources team defies all conventional expectations and is a business-connected solutions provider. The work we do directly aligns with the company’s core areas of focus, and we ensure that associates and leaders are ready to support those strategic objectives.  Our HR team is comprised of different departments, including Talent Acquisition, HR business partners, Learning & Development, Compensation & Benefits, and Shared Services. We enable meaningful careers for all and build our Associate Workplace Experience!

About the Location

Onsite Position:

This position is considered to be Fully Onsite, work is to be done onsite at a PetSmart location (Phoenix Home Office, PetSmart stores, Merchandise Development Center, Distribution Centers or another PetSmart site).

About the Job

The HRIS Coordinator will be responsible for maintaining our Human Resource Information Systems (HRIS) to ensure data integrity, security, and efficiency. This role involves collaborating with various departments to support HR processes, including recruitment, onboarding, performance management, and employee data management. The ideal candidate will have a strong understanding of HR processes and systems, and excellent analytical skills. The HRIS Coordinator will also be responsible for generating reports, analyzing data, and providing insights to support decision-making. This position requires a proactive approach to identifying opportunities for system improvements and implementing best practices. The successful candidate will have excellent communication skills, the ability to work independently and as part of a team, and a commitment to maintaining confidentiality and data security.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for performing the following activities:

• Mange workflow for all employees within SAP HCM; ensuring updates are processed timely by auditing and approving employee level data change requests. Work to ensure the accuracy of HR records and the integrity of HR data sources.
• Process and audit general payroll deductions.
• Create and execute audit queries and reports in the time and attendance system including edits to timekeeping records.
• Execute and maintain policies and practices for overpayment of wages.
• Update and maintain employee level data in HCM SAP for Light Duty programs.
• Serve as a liaison between the HRIS and Legal department to collect, analyze, and collate HR data for reporting requests through Service Now.
• Process Employee Expense reimbursements for associates across the business utilizing Service Now and SAP HCM; as well as responding to inquiries regarding employee expense reimbursements through a dedicated email box
• Support Motus data updates and understand the process of monthly Motus payments.
• Support our company giving campaigns from an IS perspective by working with our charity partners.
• The ability to run reports, analyze data and update associate’s records accordingly.
• Maintain knowledge of functional area and company policies and procedures.
• Review and maintain current HRIS department processes for efficiency and evaluate, test, and implement new or revised processes.
• Develop and deliver training on HR systems and procedures when necessary for the end user.
• Participation in projects and testing as assigned.
• Understand data privacy laws and compliance standards.

EDUCATION and/or EXPERIENCE

Associate degree or higher preferred with 1 – 3 years of related experience working in a HRIS Department or equivalent combination of education and experience.

TECHNICAL SKILLS 

• Strong understanding of HR processes and systems.
• Knowledge of data security and privacy regulations.
• Proficiency in HRIS software (e.g. SAP HCM, SAP SuccessFactors, ADP, Service Now, Kronos/UKG, Cadient).
• SAP HCM system knowledge to complete various transactional requests.
• Kronos/UKG system knowledge of timekeeping and reporting including state specific regulations for meal breaks and overtime rules.
• Strong attention to detail and data accuracy.
• Experience in Service Now or similar ticket system.
• Proficient with Microsoft Outlook and Office (Word, Excel, PowerPoint) as well as Adobe Acrobat and other commonly used applications.
• Solid analytical and problem-solving skills. Including a proactive approach to identifying and solving issues.
• Experience with data analysis and reporting tools.
• Ability to apply rigor in understanding downstream impacts and co-dependencies of HCM SAP workflow.
• Ability to manage a dedicated email box; with responses within 24 hours.
• Maintain the highest level of confidentiality, ability to handle sensitive information, excellent work ethic, and professional behavior.
• Strong organizational and time management skills with the ability to effectively multi-task and prioritize workload effectively.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to adapt to a flexible work schedule.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS and WORK ENVIRONMENT

The physical demands and work environment are characteristic of those found in a typical business office environment.  Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

SUPERVISORY RESPONSIBILITIES

There are no supervisory responsibilities.

About the Culture

At PetSmart, we work hard to create a culture where and we celebrate the unique stories, backgrounds, and experiences our associates share.  These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success.

Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position.

Our home office offers outstanding amenities in a fun and rewarding workplace including:

• Pet friendly environment, bring your pets to work!
• On-site Dog Park
• “Top Dog” gym with equipment, fitness classes, massage therapists and personal trainers
• “Sit & Stay” Café serving fresh breakfast and lunch options
• On-site coffee bar
• “Lil’ Paws” learning center and onsite daycare facility (associate paid)
• Volunteer events with PetSmart Charities
• Learn more about #Life A tPetSmart here: 
• Check out Associate stories and share in some celebrations at PetSmart: 
• Explore PetSmart Benefits here: 
• If you don't already live in the Phoenix area here's a guide to the area:

PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.