Project Administrator

H&H is offering an exciting opportunity for a Project Administrator to join either our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget.

With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.

Responsibilities

Coordination and Communication

• Help the project manager with administrative duties and processes
• Schedule internal and external meetings and keep minutes
• Alert the project manager to issues as they arise
• Act as point of contact for the project team and facilitate communication
• Collaborate on stakeholder presentations

Invoicing and Commercial Administration

• Assist PM with project planning and the development of monthly project invoices
• Assist PM with Vantagepoint resource planning and project submittal data entry
• Support PM in project progress tracking
• Support PM in development of monthly progress report and supporting documentations
• Support PM in development of monthly project invoices
• Develop contract change orders, time extensions and other commercial requests
• Support PM in development of subconsultant and subcontractor contracts and agreements
• Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements

Documentation and Record-Keeping

• Support project team leads on reporting for project completion and performance
• Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors
• Prepare and distribute project materials and submittals to clients

Quality Management Support

• Support project team in project Quality management system documentation and Quality Audit process
• Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors
• Coordinate with Quality Management team on project submittal dates and changes to project schedules

Requirements

• Minimum of Associate’s Degree in business administration or related field. Bachelor’s Degree in business administration or related field is a plus
• Excellent oral and written communication skills
• Excellent organizational and time management skills
• Working knowledge of project delivery process, flowcharts, meeting minutes
• Ability to develop a basic understanding of bridge and heavy infrastructure design delivery
• Ability to learn client-specific commercial requirements and procedures
• Understanding of applicable firm management and operating policies
• Computer literate with an ability to master advanced techniques and applications
• Strong proficiency in MS Office suite of applications and ability to learn other position specific software
• Excellent oral and written communication skills
• Excellent organizational and time management skills
• The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds
• The employee will perform the duties required in an office environment. Occasional trips to field sites may be required
• The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites

Benefits

Salary range— $50,000-$65,000 annually. Salary commensurate with experience.

We offer a professional work environment, competitive salary, benefits package, and 401(k).

EOE M/F/ DISABILITY/VETS