Lead, Business Operations

Summary

This position will lead the strategic direction of the Pediatrics Rheumatology Division's business operations to ensure that current and long-term business goals are met. This is a critical role in the daily operations in relations to human resources and budget governance in partnership with the Division Head, Pediatrics Administration and affiliate partner, Texas Children's Hospital. Performing and assisting with implementation of financial, human resources and some grant-related activities (pre- and post-awards) in collaboration with the center for research advancement (CRA).

Strong background/experience in research financial management would be desirable. This is a combined business operations administration/research administration. Experience with both BCM and TCH business software strongly encouraged. Current BCM employees eligible to transfer are encouraged to apply.

This position is eligible to work hybrid (4 days onsite/ 1 from home) within the Greater Houston, TX area.

Job Duties

• Serving as the BCM human resource, financial administrator, grant finance reconciliation lead for the Division. Managing daily operations of Division for multiple mission areas (HR, BCM budget). 
• Actively collaborates with Division Head, Pediatrics Administration and affiliate partner TCH on staffing plans/effort, faculty recruitment, and academic business operations of the Division.
• Manages $3.4 million budget (operational budget) included oversight and approval of day to day BCM financial and payroll actions.
• Develops, prepares and reviews financial reports including but not limited to BCM operating funds, grants, general appropriations, and other funds.
• Reviews and approves payroll, human resources, and invoice actions in SuccessFactors.
• Ensures the ongoing review and development of process improvements to maximize operating and business productivity.
• Manages faculty recruitment and onboarding process; oversees credentialing at multiple hospital locations.
• Provides human resource management for staff development, on/off boarding and performance management.
• Indirectly oversees division administrative support employees includes assigning tasks, checking work at frequent intervals, maintaining schedules, and providing feedback during annual performance management. Assists and establishes goals for admin support employees.
• Indirectly oversees and manages division employees' cost and effort distribution and provide monthly cost/effort distribution analysis.
• Provides financial management with external grant for both pre-award and post-award related tasks in support of department faculty members. Includes budget administration, performing cost assessments, monitoring financial transactions, and financial reporting. To make strategic decisions based on financial data.

BCM Budget Reconciliation and Human Resources - 70% 

• Responsible for all onboarding (new staff and faculty) in SuccessFactors, faculty appointment and promotion process, and staff promotions as needed.
• Collaborates with Division Head and affiliate partner (TCH) on staffing and faculty recruitment and business operations of the Division.
• Partners with department and hospital stakeholders to ensure "real-time" reconciliation of clinical revenue, expenses, and grant direct recoveries.

Grants Financial Stewardship - 30%

• Assists division chief, faculty, and fellows in identifying grant opportunities based on section mission areas (pre-award).
• Enhances partnership between faculty and CRA staff so to complete grant submission process (pre-award).
• Collaborates with research coordination team and TCH's Center for Research Advancement to ensure appropriate invoicing and accounting of all grant recoveries (post-award).

Budget administration - external grant accounts

• Performs cost assessments.
• Monitors financial transactions and financial reports for grant accounts.
• Manages cost and effort for grant funded personnel

Financial

• Finance approver for all SuccessFactors and SRM transactions.
• Monitors financial transactions and financial reports for operational funds (including TCH accounts).
• Manages cost and effort for all faculty and staff regardless of funding source.

Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. 
• Six years of relevant experience.

Preferred Qualifications

• Master's degree in a relevant field and four years of relevant experience will also be considered.
• Experience in an academic medicine, healthcare and/or hospital setting.
• Research finance experience, pre and post-award grants management experience a plus!

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.