Receptionist

Position: Receptionist Location: San Antonio, TX Job Type: Full-time

Job Summary:

We are seeking a friendly, organized, and professional Receptionist to be the first point of contact for our organization. As the face of our company, you will handle a variety of administrative tasks while creating a welcoming and positive environment for clients, visitors, and staff.

Key Responsibilities:

• Front Desk Management:

  • Greet and welcome visitors and clients in a courteous and professional manner.
  • Answer, screen, and forward incoming phone calls to the appropriate department.
  • Manage and maintain the reception area to ensure it is clean and presentable.

• Administrative Support:

  • Schedule and confirm appointments or meetings as needed.
  • Handle mail, deliveries, and courier services efficiently.
  • Maintain and update records, logs, and databases.
  • Assist with preparing documents, reports, or presentations.

• Customer Service:

  • Address inquiries and provide accurate information about the organization.
  • Resolve minor issues or direct concerns to the relevant team members.

• Office Coordination:

  • Order and maintain office supplies and stationery.
  • Coordinate with other departments to ensure smooth day-to-day operations.

Qualifications and Skills:

• High school diploma or equivalent; additional certification in Office Administration or a related field is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office equipment (e.g., printers, scanners).
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to handle sensitive information with discretion.