Administrative Assistant-TERO

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2025-010

Administrative Assistant

Tribal Employment Rights Office (TERO)

Department of Tribal Administration

Hourly Wage: $15.74/Regular/Full-Time

Incumbent responsible for administrative and clerical tasks and support. Ensures office procedures are implemented and maintained in a professional and efficient manner. Assist to prepare and monitor budgets, assists in preparing and assembling documents for reports, maintains strict confidentiality of program information. As directed provides necessary information for the Contractor's, Subcontractor's, and Business offices. Must maintain a computerized TERO management information system. Answers phone provides assistance and information to clients with applications and employment. Work assignments received are organized, prioritized, and completed timely. Helps maintain all file maintenance, to keep files updated where/as needed.

Examples of Work Performed:

Provide new or current TERO clients assistance to complete applications explaining program goals and requirements, policies, and regulations.

Provide information to the general public regarding job openings.

Answer phones, provide information and take messages or direct calls to appropriate staff.

Organize office operations and procedures to accomplish assignments of typing, correspondence, mail and maintain file management and file maintenance.

Maintain a log to record incoming mail and distribute as directed.

Maintain electronic client data, as well as application on file for review to make sure client applications are current/updated for job referral.

Assist in preparing purchase orders, travel authorizations, process payments and close outs.

Maintain accurate bookkeeping duties and cuff accounts.

Review incoming correspondence, memorandums, reports, etc. to highlight points of interest and indicate deadlines or required responses.

Assemble data and type statistical reports, assist in preparing Equal Employment Opportunity Commission (EEOC) quarterly reports.

Assists to set up training for program for clients, make arrangements for conference room and equipment. Send public bulletins, public notifications or participation notifications and prepare individual attendance and completion of clients.

Record completion of CDL, Certificates and/or certification cards for clients for their file for proper job referrals.

Assist in maintenance of files by making sure all information and forms are updated/current before providing to contractors, subcontractors, and other outside businesses within the jurisdiction of the Yakama Nations TERO Ordinance.

Utilize telephone, fax, copier, computer, scanner, typewriter and 10 key calculator in performance of daily work.

Monitor, assist in supervising temporary staff, volunteers, or summer youth of the TERO Office as delegated by your supervisor.

Position may require heavy lifting.

Performs other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of the Tribal Employment Rights Ordinance.

Knowledge of Equal Employment Opportunity Commission (EEOC).

Knowledge of the Yakama Nations HR personnel policy manual and procedures.

Knowledge of the tribal government structure, office practices and techniques.

Knowledge of clerical and secretarial responsibilities.

Knowledge of tribal budget process and financial reporting requirements.

Knowledge of D365 and JD Edwards.

Knowledge of bookkeeping principle, practices, and regulations.

Ability to organize and prioritize work assignments with minimum direction and supervision and work independently and productively at times.

Ability to establish and maintain effective working relationships with co-workers, managers, contractors, and

sub-contractors in a pleasant courteous manner.

Ability to obtain Notary designation.

Ability to operate standard office equipment associated with the position.

Ability to maintain strict confidentiality.

Able to lift 20 to 30 pounds or more.

Minimum Requirements:

Three (3) progressively responsible years as an OA-V.

Successful completion of a certified secretarial training program or college level.

2 years work related experience in a similar position, or combination of education and experience demonstrating the Knowledge and Ability to perform the work listed.

Ability to obtain a Notary Public Certification after selection/hire.

Must pass a pre-employment background check.

Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving permit.

Required to pass a pre-employment drug test.

Preferred Requirements:

Bachelor's Degree in Business management

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.