Administrative Assistant

COMPANY OVERVIEW:

Hodnett Cooper Vacation Rentals is a locally owned, family business with more than 30 years of experience as a market leader in vacation rentals and real estate in the Golden Isles. St. Simons Island and the surrounding area are beautiful destinations, and we enjoy welcoming more than 2.4 million visitors to our area each year. It comes as no surprise to us that our beautiful Island has received many accolades over the years. From USA Today’s “Best Warm Weather Town” to Travel + Leisure’s top 10 “Best Islands in the Continental US,” the list goes on and on. We can't wait for you to explore and experience our beautiful Golden Isles beaches , warm weather and charming island attractions. One hour south of Savannah, Georgia and one hour north or Jacksonville, Florida; Saint Simons is known for temperate weather and year-round outdoor activities such as boating, golf and tennis.

We pride ourselves in being St. Simons Island’s comprehensive resource for vacation rentals and coastal Georgia information, featuring over 300 vacation rental homes and condominiums, as well as a collection of luxury vacation rentals - all while savoring the island lifestyle with friends and family!

POSITION SUMMARY:

To continue our tradition of exceptional service while continuing to grow, Hodnett Cooper Association Management is searching for a detailed and proactive on Administrative Assistant. Must have a strong ability to problem solve, manage multiple tasks at once, and receive direction from leaders. The ideal candidate is enthusiastic and professional on the phone and in person. Able to work with a seasoned team and an eye for detail, is key to success. Able to operate MS Office suite programs independently and an ability to quickly learn new technology is needed. Will work closely with other staff, owners and guests. 2+ years of and office setting or customer service position is ideal. Hours 9:00 to 5:00, must be able to work some weekends and occasional holidays and operate indoors and outdoors.

RESPONSIBILITIES:

• Form valuable relationships with team members and owners.
• Assist guests, owners and reservationists. Liaise with partners and vendors. Support others.
• Maintains working relationships with inter-departmental staff, HOA management, vendors, and residents
• Maintains open lines of communication with Directors to ensure community issues are handled appropriately and in an organized timely manner.
• Ability to work independently and multi task.
• Perform functions including but not limited to: record keeping, filing, word processing, data entry, run daily reporting and other essential needs as required.
• Coordinate and track important dates for meetings, board meetings, annual, and budget meetings complying with HOA specific notice requirements.
• Drafts, edits and prepares correspondence, minutes, reports, and other material for board members, owners, guests, management & vendors.
• Provide and maintain a log of upcoming projects, board, and homeowner requisitions/suggestions for improvements. Perform regular property walk throughs individually and with HOA team members noting areas in need of attention.

QUALIFICATIONS:

• Previous experience in customer service, front desk service, or other related fields
• Ability to build rapport with owners and guests
• Strong organizational skills
• Excellent written and verbal communication skills
• Demonstrates ability to prioritize work and manage time, often under pressure
• Hard-working, detail-oriented, and committed to producing great end results

COMPENSATION & BENEFITS:

Hourly Rate: $16.00 - $18.00

Benefits:

• Paid time off such as PTO, sick days, and vacation days
• Health insurance
• Life insurance
• Dental insurance
• Vision insurance
• Retirement benefits or accounts
• Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
• Employee recognition programs
• Workplace perks such as recreation activities, food and coffee, and flexible work schedules

Schedule:

• 9AM - 5PM, Thursday-Monday