Executive Assistant

As an Executive Assistant at iMotion Physical Therapy, your role is crucial in supporting the business operations, improving efficiency, and ensuring the seamless operation of the day-to-day activities allowing the owner to prioritize patient care and ensuring that our staff is well-supported. We are looking for someone who is organized, detail-oriented, and able to multitask efficiently while maintaining a high level of professionalism and confidentiality. We will prioritize those applicants who have experience using Excel spreadsheets and who have basic data entry skills.

Administrative Support

• Scheduling : Manage and organize the owner's calendar, including appointments and patient consultations, and both internal and external meetings
• Correspondence : Handle phone calls, emails, and other communications on behalf of the owner.
• Document Management : Organize and maintain files, records, and documents, ensuring all are easily accessible. Gather documents for meetings, presentations, and travel arrangements when needed.
• Office Organization : Ensure that the office is well-maintained and supplies are stocked, coordinating with vendors when necessary.

Marketing

• Community Relations : Support any outreach efforts, including building relationships with local physicians, managing partnerships, and help create and distribute marketing materials

Project Management

• Business Development : Support the owner in any business expansion or improvement projects, such as opening new locations or implementing new services.