Director of Finance

This position contributes to the overall success of the organization by effectively managing all financial tasks for the Company. In addition, the position is responsible for managing employees in the Accounting office, including Purchasing & Receiving. Is responsible for the overall direction, coordination, and evaluation of the two departments under direction. Carries out Director level responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. This position pays $135,000 per year, plus bonus.

KEY RESPONSIBILITIES:

• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Direct the financial department, including accounts receivable, accounts payable, auditing, payroll, general accounting, and cashiers.
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control and petty cash.
• Approve all purchases made on behalf of the Hotel within budgetary guidelines. Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Ensure adequate controls are installed and maintained for the protection of the property’s assets against loss or misappropriation.
• Manage all aspects of the labor and expense forecasting and reporting from/to all department heads
• Ensure compliance with contractual agreements and attendant legal documents. Understanding how those documents translate into financial responsibilities and how they may affect both the Property and the Ownership’s financial position.
• Oversee all hotel cash handling operations and procedures. Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
• Reconcile all operating bank accounts with each statement.
• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Ensure that all financial reports, budgets, forecasts, and other information required by the company are accurately compiled and submitted within the specified time limits, identifying variances, and making recommendations for improvements as appropriate.
• Review forecasts and budgets prepared in collaboration with hotel management teams to ensure that ownership and the VP/General Manager are provided with guidelines of performance that are both reasonable and achievable.
• Ensure all legal, treasury, and tax documentation is properly maintained and secured, and that all statutory and fiscal reporting requirements are satisfied, which includes any governmental requirements for permits and licenses.
• Act as the company administrator and director of the 401K program in association with company broker and 401K Company authorized representatives.
• Arrange and supervise audits of Hotel's accounts.
• Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
• Analyze financial data of operations, in order to advise hotel management and to assist in maintaining an efficient operation.
• Develop and implement financial control procedures and systems; ensure compliance with government regulations and contractual agreements.
• Responsible for hiring and training the property accounting staff.
• Assures all accounting procedures are in compliance with generally accepted accounting procedures and company policies and procedures.
• Ensure comprehensive SOPs are in place for all areas and update to ensure that all are current
• Successfully lead and perform an advisory or interpretive role. Coaches department heads regarding their financial responsibilities and effective financial management techniques.
• Continuously monitor economic, social, financial, technical systems, and governmental trends and policies to ensure the VP/General Manager and Owners are kept fully apprised of any implications that may affect the performance of the hotel or restaurant in meeting its financial obligations.
• Must have knowledge of business law; federal, state and local taxes; as well as Department of Labor regulations.
• Monitor all legislation relevant to the organization (employee standards, occupational health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant.
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Negotiate and manage the employee insurance and benefits plans.
• Process and submit statutory and benefits remittances on time.
• Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements.
• Advise on appropriate technology that meets the organizations’ information requirements and financial resources.
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
• Negotiate with Bank for lines of credit or other financial services as required and appropriate.
• Must be an organized self-starter, innovative and have strong oral and written communication skills.
• Must be able to analyze and resolve issues that come up with regard to all aspects of accounting and finance.
• Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
• Oversee the management of all leases, contracts and other financial commitments.
• Any and all reasonable requests of management

KNOWLEDGE REQUIRED

• Solid training in all areas of Accounting from A/P, A/R, General Ledger, Credit, Collections, Audit, Inventory Control, Payroll, Budgeting, Costing, P&L preparation and analysis, etc.
• Excellent computer skills in the use of computer programs for Excel, Word , Email, Internet and financial accounting systems.
• Ability to read, write, and verbally communicate effectively and professionally with other business departments, guests, and vendors. Ability to diplomatically deal with difficult situations and people, which exhibiting a consistent level of professionalism.
• Strong organizational, analytical, verbal and written communication skills.
• Display professionalism while setting high standards.
• Strong financial analysis and reviewing profit & loss statements.

QUALIFICATIONS & SKILLS

• 5 plus years of hospitality related Financial Management and Accounting department as the head and/or executive level experience.
• Advanced accounting processes
• Knowledge of General Accepted Accounting Principles
• Federal & Local filing requirements
• Excellent communication skills
• Must be proficient in Word and Excel
• Must have knowledge of financial statements, balance sheets, cash controls
• Must maintain up-to-date knowledge of all licensing requirements
• Must be qualified to administrate 401K plans and other benefit programs
• Must be knowledgeable of all Wage & Hour laws and orders to ensure compliance
• Excellent customer service practices
• Adherence to departmental and property standards and procedures
• Teamwork: Works efficiently and effectively as member of a team; communicates and cooperates with property staff

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.