Recruiting Coordinator

Document Crunch is seeking a “ Recruiting Coordinator” to join our amazing, tight-knit team. The ideal candidate will support the recruitment process from sourcing to onboarding, while also assisting in general HR administrative duties. This hybrid role will involve a combination of talent acquisition coordination and HR support, ensuring a smooth and efficient workflow within the HR department.

Who is Document Crunch ? We’re cutting-edge innovators. We’re changing an industry. We’re making a real difference. Document Crunch builds AI-powered software tools for the built world. As the construction industry’s only document compliance platform, we simplify complex construction contracts and project documents, identifying critical risk provisions and providing teams with real-time guidance to make great decisions and comply with contractual obligations throughout the project lifecycle. We empower the industry, make it more efficient, reduce risks, and protect profits. 

Our company is people-focused and values-driven. We know that to achieve great things, you need a great team, and our “ CRUNCHERS ” go above and beyond in everything they do. In addition, everyone on our team stays true to our core values, a  must  if you’d like to become a Cruncher.

We Are Warmhearted

Our success is powered entirely by our people who are real and approachable. We foster an environment that is warm, fun and welcoming for everyone.

We Are Inspired

We care deeply about our mission and are inspired by our potential. If it was easy, everybody would do it, but we are striving for greatness. We take pride in being owners in this journey.

We Are Growth-Minded

Life is short and we want to make our time count. We invest in growth—personally and professionally. We never stop chasing our why.

Requirements

Key Responsibilities:

• Job Posting & Sourcing:
• Create and post job openings on internal and external job boards, social media, and recruitment platforms.
• Assist with sourcing candidates through resume databases, job boards, and social media
• Applicant Tracking:
• Manage the applicant tracking system (ATS), ensuring candidate information is up-to-date and properly categorized.
• Screen resumes, conduct initial phone interviews, and coordinate with hiring managers for next steps.
• Interview Coordination:
• Schedule interviews with candidates, ensuring coordination between the hiring team and candidates.
• Prepare and send interview materials to candidates and interviewers.
• Communicate interview feedback to candidates and hiring managers.

• · Candidate Communication:
• Serve as the primary point of contact for candidates throughout the interview process.
• Ensure timely communication with candidates regarding interview status, next steps, and hiring decisions. 

• ·  Offer Preparation:
• Assist with preparing and sending offer letters to candidates.
• Manage the offer acceptance process, including background check, reference check, and pre-employment screening.

• HR Documentation & Filing: Maintain accurate employee records in our current systems.
• Ensure compliance with company policies and legal requirements by organizing and updating personnel files.
• HR Reporting & Metrics:
• Assist with creating HR reports related to recruitment, turnover, and other employee metrics.
• Help track key HR performance indicators and assist with ad-hoc reporting as needed.

• General HR Support:
• Provide administrative support to HR team members as needed.
• Assist with employee relations, policy updates, and general HR inquiries.

Skills and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 1-2 years of experience in recruitment coordination or HR administration.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS systems and Applicant Tracking Systems (ATS) is preferred.
• Ability to handle sensitive information with confidentiality.
• A proactive, self-starter attitude with the ability to work in a fast-paced environment.

Benefits

• Competitive salary and benefits package.

• Close to the ground floor of an incredibly high-growth business
• Substantial internal growth opportunities and emphasis on personal & professional development
• Flexible time-off
• World class medical, dental, and vision benefits
• Employer paid Short-term disability
• Paid Parental leave
• 401k benefit
• Participation in the employee stock option program
• Open-minded and collaborative work environment with a focus on results

We value diversity, equity, and inclusion in everything we do. It is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, marital status, veteran status, age, disability, pregnancy, sex, sexual orientation, gender identity or any other legally protected category.